Hire a Virtual Secretary: Your Ultimate Guide to Unlocking Efficiency

22 May 2024 by
Hire a Virtual Secretary: Your Ultimate Guide to Unlocking Efficiency
Mamta Chaturvedi

Entrepreneurs, executives, and small business owners often find themselves drowning in administrative tasks, leaving less room for strategic thinking and growth. That's where hiring a virtual secretary comes into play. In this comprehensive guide, we'll explore why and how to hire a virtual secretary, unleashing the true power of efficiency and productivity.

Why a Virtual Secretary? 

First, let's address the why. A virtual secretary, also known as a virtual assistant, is a skilled professional who can handle a wide range of administrative tasks remotely. Whether you're an entrepreneur or manager looking for administrative support or a business owner seeking to streamline operations, a virtual secretary can be your secret weapon.


Unlike hiring a full-time in-house secretary, a virtual secretary allows you to pay only for the hours worked. Say goodbye to fixed overhead costs and hello to flexibility. Rekruuto offers vetted and pre-interviewed virtual assistants (VAs) from the Philippines. These VAs work in your time zone, have excellent English communication skills, and are available for 10 to 40 hours per week to meet your specific needs. The starting rate is $8 per hour.

Global Talent Pool

When you hire a virtual secretary, you gain access to a diverse global talent pool, allowing you to find the perfect fit for your specific needs regardless of geographical boundaries. At Rekruuto, we offer highly skilled and pre-interviewed virtual assistants (VAs) from the Philippines. With excellent English communication skills and availability for 10 to 40 hours per week, our VAs can provide the support you require. By tapping into this global talent pool, you can unlock the true potential of a virtual secretary while benefiting from the expertise of our Filipino VAs.

Focus on What Matters

Delegating time-consuming tasks such as email management, appointment scheduling, and data entry to a virtual secretary frees up your schedule. You can now concentrate on strategic decisions and business growth.

How to Hire a Virtual Secretary?

Now that we've covered the why, let's dive into the how. Hiring a virtual secretary involves a few key steps: 

Define Your Needs

Start by identifying the specific tasks you want your virtual secretary to handle. This clarity is crucial for finding the right match. Here’s a handy virtual assistant job description template that you can download.

Search and Vet

To find potential excellent and talented candidates, you can utilize classifieds, job platforms, marketplaces, and reputable virtual assistant platforms. Alternatively, you can consider dedicated VA agencies like Rekruuto. If you would like immediate assistance from us, please schedule a call [here].


One effective approach to evaluate candidates is to conduct virtual interviews. During these interviews, you can assess various aspects such as their communication skills, professionalism, and compatibility with your work style. By engaging in virtual interviews, you will have the opportunity to gain a deeper understanding of the candidates and make more informed decisions regarding their suitability for the role. Interview at least 3-5 candidates before making a decision and do a test or get evidence for the following: 

  • Fluency in written and spoken English 
  • Internet broadband speeds 
  • Personality tests like DISC/Kolbe 
  • Video response to check their English spoken response/accent. 
  • Timed response on skill-based tasks 

Rekruuto performs all of the tasks mentioned above and more for every candidate who successfully passes through our system, before we share their profiles with clients.

Set Expectations

Clearly communicate your expectations, including working hours, deadlines, and communication channels. 

Trial Period

Consider starting with a trial period to evaluate how well the virtual secretary fits within your team and workflow.

​Start Your 1-Week Free Trial

Rekruuto offers a 1-week trial for you to assess and determine if your VA is the right personal virtual secretary for your needs.

Interested in starting a 1-week trial?

Hiring a virtual secretary is not just a strategic move, but a highly beneficial one that can significantly boost efficiency and productivity within your organization. By delegating administrative tasks to a virtual secretary, you can free up your valuable time and resources, allowing you to concentrate on the core aspects of your business that truly matter. This cost-effective solution not only streamlines your operations but also empowers you to make informed decisions and drive your business towards success. 

So, why wait any longer? Now is the perfect time to take the leap and unlock the full potential of a virtual secretary for your organization. With their expertise and support, you can streamline your daily operations, stay organized, and optimize your workflow. Whether it's managing your schedule, handling correspondence, or conducting research, a virtual secretary can handle it all, leaving you with more time and energy to focus on strategic initiatives and business growth. 

Ready to experience the transformative power of a virtual secretary? Contact us today to discuss your requirements and let's make it happen. With our extensive network of highly skilled virtual secretaries, we can find the perfect match for your organization and ensure a seamless integration into your work life. Don't miss out on this incredible opportunity to enhance your productivity, efficiency, and overall success. Act now and reap the benefits of a virtual secretary! 

Are You Convinced Yet?

Join the ranks of satisfied clients who’ve leveraged Rekruuto’s virtual assistants to achieve unprecedented growth and efficiency. Let’s start this journey together!

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