Job description · Finance and accounting · Full-time
Accounts Payable Specialist job description
An accounts payable specialist makes sure vendors are paid correctly and on time. They process invoices, match them to orders, schedule payments, and keep vendor records clean, protecting cash and vendor relationships.
Responsibilities
- Receive, code, and enter vendor invoices
- Match invoices to purchase orders and receipts
- Route invoices for approval and chase pending approvals
- Schedule payment runs and record payments
- Maintain vendor records and collect W-9s
- Reconcile vendor statements and answer vendor questions
Requirements
- Two or more years in accounts payable
- Experience with AP automation tools
- Strong attention to detail and fraud awareness
- Professional vendor communication
- Spreadsheet skills for reconciliations
Tools
- Bill.com, Ramp, or Tipalti
- QuickBooks, Xero, or NetSuite
- Google Sheets or Excel
What success looks like after 90 days
- Invoices entered within two business days of receipt
- On-time payment rate tracked weekly
- Complete vendor files with current tax forms
Screening questions
Ask these before you book an interview.
- Which AP tools have you used?
- How many invoices did you process per month?
- Have you handled 1099 preparation?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- A vendor emails new bank details. What do you do?
- How do you handle an invoice with no PO?
- Walk me through a weekly payment run.
- How do you resolve a vendor statement mismatch?
Hiring tip
Test fraud awareness directly with a bank-change scenario. Payment fraud is the biggest AP risk for small businesses.
Accounts Payable Specialist hiring FAQ
What does a Accounts Payable Specialist do?
An accounts payable specialist makes sure vendors are paid correctly and on time. They process invoices, match them to orders, schedule payments, and keep vendor records clean, protecting cash and vendor relationships. Day to day, the role covers work such as: receive, code, and enter vendor invoices, match invoices to purchase orders and receipts, and route invoices for approval and chase pending approvals.
How much does it cost to hire a full-time Accounts Payable Specialist from the Philippines?
We place a full-time Accounts Payable Specialist from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Accounts Payable Specialist have?
Look for: two or more years in accounts payable, experience with AP automation tools, strong attention to detail and fraud awareness, and professional vendor communication. Common tools include Bill.com, Ramp, or Tipalti, QuickBooks, Xero, or NetSuite, and Google Sheets or Excel.
What should a Accounts Payable Specialist achieve in the first 90 days?
Invoices entered within two business days of receipt, on-time payment rate tracked weekly, and complete vendor files with current tax forms.
Can I copy and edit this Accounts Payable Specialist job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Accounts Payable Specialist?
We place a full-time Accounts Payable Specialist from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.