Job description · Finance and accounting · Full-time
Accounts Receivable Specialist job description
An accounts receivable specialist turns invoices into cash. They invoice accurately, apply payments, follow up on overdue accounts, and report on what customers owe, so cash flow stays predictable.
Responsibilities
- Create and send invoices on schedule
- Apply incoming payments and reconcile deposits
- Send reminder sequences and call on overdue invoices
- Resolve billing disputes with customers and sales
- Maintain the aging report and update notes weekly
- Recommend credit holds and payment plans within policy
Requirements
- Two or more years in accounts receivable or collections
- Firm, polite phone and email manner
- Accurate with payment application
- Comfortable with accounting software and aging reports
- Persistent follow-up habits
Tools
- QuickBooks, Xero, or NetSuite
- Stripe or your payment processor
- Chaser or Upflow
- Google Sheets
What success looks like after 90 days
- Days sales outstanding tracked monthly
- A consistent reminder and call cadence for overdue accounts
- Clean aging report reviewed weekly
Screening questions
Ask these before you book an interview.
- What size of receivables portfolio have you managed?
- Are you comfortable calling U.S. customers about overdue invoices?
- Which accounting systems have you used?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- A long-time client is 60 days late. Walk me through your approach.
- How do you apply a payment that covers several invoices partly?
- A customer disputes a charge. What do you do?
- Which AR report would you send me every Monday?
Hiring tip
Role-play a collection call in the interview. Firm and friendly is a rare combination, and it is exactly what the role needs.
Accounts Receivable Specialist hiring FAQ
What does a Accounts Receivable Specialist do?
An accounts receivable specialist turns invoices into cash. They invoice accurately, apply payments, follow up on overdue accounts, and report on what customers owe, so cash flow stays predictable. Day to day, the role covers work such as: create and send invoices on schedule, apply incoming payments and reconcile deposits, and send reminder sequences and call on overdue invoices.
How much does it cost to hire a full-time Accounts Receivable Specialist from the Philippines?
We place a full-time Accounts Receivable Specialist from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Accounts Receivable Specialist have?
Look for: two or more years in accounts receivable or collections, firm, polite phone and email manner, accurate with payment application, and comfortable with accounting software and aging reports. Common tools include QuickBooks, Xero, or NetSuite, Stripe or your payment processor, Chaser or Upflow, and Google Sheets.
What should a Accounts Receivable Specialist achieve in the first 90 days?
Days sales outstanding tracked monthly, A consistent reminder and call cadence for overdue accounts, and clean aging report reviewed weekly.
Can I copy and edit this Accounts Receivable Specialist job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Accounts Receivable Specialist?
We place a full-time Accounts Receivable Specialist from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.