How to delegate · Bookkeeping and finance
How to delegate accounts payable
To delegate accounts payable, route every bill to one inbox or AP tool and set approval rules by amount. Your hire enters bills, matches them to purchase orders or contracts, schedules payments for your approval before due dates, and keeps vendor records current. You approve the payment batch; they do everything else.
How to delegate accounts payable, step by step
1. The SOP outline
- Collect new bills from the AP inbox or bill-pay tool.
- Enter bills with vendor, amount, due date, and category.
- Match bills to purchase orders or contracts and flag differences.
- Prepare the weekly payment batch for approval.
- File remittances and update vendor records.
2. Access and tools to set up
- A bill-pay tool (Bill.com, Ramp, or Melio) with preparer rights only.
- An AP inbox where vendors send bills.
- Vendor list with payment terms.
- Approval rules by amount.
3. What good looks like
- No late fees, and no duplicate payments.
- Every payment is approved by you before it goes out.
- Vendors get answers about payment status quickly.
4. Weekly metrics to review
- Bills entered within two days of receipt.
- Late payments this month.
- Bills with mismatches flagged.
Mini SOP checklist
- Collect bills from the AP inbox
- Enter vendor, amount, and due date
- Match to PO or contract
- Prepare the payment batch
- Get approval before paying
- File remittances
Who to hire for accounts payable
Accounts Payable Specialist. A full-time Accounts Payable Specialist from the Philippines is $1,800 a month through Rekruuto. Every hire works your hours, starts within 14 days, and begins with a 1-week trial backed by a replacement or a refund.
Free tool for this handoff
Offshore salary calculator: Compare the fully loaded cost of a local hire for this work with a full-time hire in the Philippines.
Related tasks to delegate
- How to delegate bookkeeping
To delegate bookkeeping, give your bookkeeper accountant-level access to your accounting software, a chart of accounts, and rules for recurring transactions.
- How to delegate expense reports
Delegate expense reports by routing every receipt to one place, such as a shared inbox or an expense app, and giving your assistant the categories and policy rules.
- How to delegate vendor management
Delegate vendor management by giving your hire a vendor list with contracts, contacts, renewal dates, and service expectations.
Questions about delegating accounts payable
How do I prevent payment fraud when delegating AP?
Separate duties: your hire prepares payments and you approve them. Verify any change to vendor bank details by phone using a number on file.
How often should bills be paid?
A weekly payment run is simple and predictable. Your hire prepares it so you can approve in one sitting.
Who should I hire to handle accounts payable?
A full-time Accounts Payable Specialist. A full-time Accounts Payable Specialist from the Philippines is $1,800 a month through Rekruuto. Every hire is a full-time professional based in the Philippines who works your hours, starts within 14 days, and begins with a 1-week trial backed by a replacement or a refund.
Hand accounts payable to a full-time hire
Rekruuto places full-time professionals from the Philippines who work your hours. Most roles are $1,800 a month; software developers and AI Implementation Specialists start from $2,500 a month. Candidates pass top 2% vetting, every hire starts within 14 days, and the first week is a trial with a replacement or refund.