Agencies
Hire an executive assistant for an agency
An executive assistant for an agency runs the founder's calendar, the inbox, and the prep around client calls, so the founder is not the person chasing every thread. The hire is full-time, based in the Philippines, and $1,800 a month. They support the owner. They do not become the account lead.
Start in 14 days.
Tasks this hire takes on
Agency owners usually start with the calendar and the threads that stall between meetings.
- Run the calendar across client calls, internal reviews, and focus blocks.
- Draft replies the founder sends, and chase the ones that have gone quiet.
- Build a one-page brief before a client call from the project tool.
- Book travel and meeting rooms. The founder still owns the relationship.
- Keep the weekly leadership agenda and the action list after it.
- Collect status from account leads into one note, without managing those accounts.
Tools they work in
An agency EA is useful on day one in the tools the studio already lives in.
- Google Calendar or Outlook.
- Slack, and the project tool: Asana, ClickUp, or Monday.
- Notion or Google Docs for briefs.
- Zoom or Google Meet.
- The founder's email, with a shared label system you agree in week one.
How the hire works
- You tell us whose calendar it is, which clients they support, and what they must not send without approval.
- We shortlist full-time executive assistants in the Philippines.
- You meet them. The trial week is a real week on the calendar, with a replacement or refund if the judgment is off.
- By the end of the first month they own the calendar and the briefing note. Account strategy stays with you.
Creative direction, pricing a proposal, and the client relationship stay with the agency. The assistant makes sure the right brief is in the founder's hands before the call.
We recruit the top 2% of applicants. Rekruuto is trusted by 100+ customers. The hire is full-time and based in the Philippines, working your hours. You manage the day-to-day work.
Price and trial
This role is $1,800 a month. Software developers and AI Implementation Specialists start from $2,500 a month. Hiring can start in 14 days. There is a 1-week trial: if you are not satisfied, we find a replacement or refund your money. You can pause or cancel with 2 weeks' notice.
Pricing: Most roles $1,800/mo (£1,395 + VAT in the UK, €1,650 in Europe). Developers and AI Implementation Specialists from $2,500/mo (from £1,945 + VAT in the UK, from €2,295 in Europe).
See your shortlistStart in 14 days.
See the Executive assistant role and the rest of the seats on all roles.
Frequently asked questions
What does an executive assistant do inside an agency?
They run the founder's calendar, draft and chase email, and prep a short brief before client calls. They do not lead the account.
Is this the same as a marketing assistant?
No. A marketing assistant builds campaigns and content. This seat protects the founder's time and the coordination around it. Both are full-time roles at $1,800 a month.
Will they talk to our clients?
Only in the way you define: scheduling and collecting material are common. Promises about scope or price stay with the agency.
How does the 1-week trial work for an agency EA?
You work together for a week. If you are not satisfied, we find a replacement or refund your money. The start can be 14 days from the match.
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From the site
- Executive assistant role. The role page if you want the seat described without an agency setting.
- 101 tasks to delegate to an EA. A free list you can mark up before the first week.