Free download · Spreadsheet and guide
Coach Time Audit Tool
Are you spending most of your week in your zone of genius? Log one week in this free spreadsheet and it shows how many hours go to low-value work you could hand to a virtual assistant.
What's inside
- A ready-made spreadsheet (CSV) that opens in Google Sheets or Excel, with a row for every block of time, Monday to Sunday.
- Automatic totals for green, yellow, and red hours, plus the share of your week in each.
- An optional cost line: enter your annual income and working weeks to see what your red hours cost you each year.
- A one-page guide to sorting your tasks and reading the results.
Get it free
Enter your name and email, and the time audit spreadsheet opens right here.
Your download is ready
- Download the spreadsheetCSV for Google Sheets or Excel
- Open the how-to guidePrintable page (save as PDF)
Bookmark this page to come back to it.
Know a business that needs help? Refer them to Rekruuto.
Who it is for
Coaches and founders who feel busy all week but cannot say where the hours go. One honest week of tracking shows which work only you can do and which work an assistant could take.
How to use it
- Log every block of time for one normal working week, as you go rather than from memory at the end of the day.
- Mark each block green (work only you can do, such as coaching and sales calls), yellow (work you are good at but someone else could learn), or red (admin anyone trained could do).
- Check the totals the sheet calculates for each color and the share of your week each one takes.
- Add your annual income and working weeks if you want to see what your red hours cost you each year.
- List the red tasks in order of time spent. That list is the starting job description for an assistant.
- Repeat the audit a month after you delegate to confirm the hours moved.
Ready to hand the work over?
We place full-time, vetted virtual assistants from the Philippines who work your hours, for a flat $1,800 a month. Hiring takes 14 days, and every hire starts with a 1-week trial.
Get matched with your hireStart in 14 days.