HubSpot

Hire a HubSpot virtual assistant

A HubSpot virtual assistant lives inside the portal you already pay for: contacts, deals, lists, sequences, and the weekly report. They follow the stage rules you wrote. They do not own the pipeline or change a workflow without you. The hire is full-time, based in the Philippines, and $1,800 a month.

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Start in 14 days.

Illustration of marketing assistant work: social posts on a laptop with megaphone, engagement, email and analytics icons

Tasks this hire takes on

Name the objects they may touch. A useful week is cleaner records and a report you can read, not a new strategy.

  • Deduplicate contacts and companies and fill the fields your lifecycle rules require.
  • Move deals to the stage your definitions already describe, and flag a deal that has gone quiet.
  • Load a list you approved into a sequence, and log the replies.
  • Rebuild a segment when the rules change, and say what the count did.
  • Test a form or workflow after someone else edits it, and report what broke.
  • Pull the weekly pipeline and activity report for the meeting you already hold.

Tools they work in

The seat is HubSpot plus the inbox the sequences send from. Access is a user you can turn off.

  • HubSpot CRM, with a seat scoped to the pipelines they may edit.
  • HubSpot sequences, lists, and workflows.
  • The connected inbox, usually Google Workspace or Outlook.
  • A shared sheet only when a cleanup starts from an export.
  • Slack or Teams, so a broken workflow is reported the day it breaks.

How the hire works

  1. You share the portal, the stage definitions, and which objects the hire may edit.
  2. We shortlist full-time marketing assistants in the Philippines who have worked in HubSpot.
  3. The trial week is a real cleanup: a messy list, your rules, and the report of what changed.
  4. They keep the portal current. You still own the offer, the stages, and what gets sent.

They do not invent stage definitions, discount a deal, or turn on a workflow you have not read. Outbound that is a full SDR motion is a different seat. Campaign strategy stays with you.

We recruit the top 2% of applicants. Rekruuto is trusted by 100+ customers. The hire is full-time and based in the Philippines, working your hours. You manage the day-to-day work.

Price and trial

This role is $1,800 a month. Software developers and AI Implementation Specialists start from $2,500 a month. Hiring can start in 14 days. There is a 1-week trial: if you are not satisfied, we find a replacement or refund your money. You can pause or cancel with 2 weeks' notice.

Pricing: Most roles $1,800/mo (£1,395 + VAT in the UK, €1,650 in Europe). Developers and AI Implementation Specialists from $2,500/mo (from £1,945 + VAT in the UK, from €2,295 in Europe).

See your shortlistStart in 14 days.

See the Marketing assistant role and the rest of the seats on all roles.

Frequently asked questions

What does a HubSpot virtual assistant do each week?

They clean contacts, keep deals on the right stage, load approved sequences, and pull the report you review. You still own the pipeline rules.

Do they need to be HubSpot certified?

Certification is not the test. The test is a work sample on your data: a messy export, your field rules, and a list you can check. We do not claim every assistant holds a certificate.

How much is a full-time HubSpot virtual assistant?

This role is $1,800 a month. Software developers and AI Implementation Specialists start from $2,500 a month. The hire is full-time and based in the Philippines.

How is this different from the HubSpot article?

The article on the blog walks through services and a sample week. This page is the role we hire: tasks, tools, boundaries, and the $1,800 price.

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