Job description · Admin and executive support · Full-time
Personal Assistant job description
A remote personal assistant handles the life admin that drains a busy owner's evenings: bookings, bills, appointments, and household logistics. They work alongside business tasks so the owner has one person who keeps everything moving.
Responsibilities
- Book personal appointments, reservations, and family travel
- Track bills, subscriptions, and renewals and flag anything unusual
- Research and compare options for purchases, services, and contractors
- Coordinate with household vendors, schools, and service providers by email and phone
- Keep a shared family calendar accurate and send reminders ahead of key dates
- Manage online orders, returns, and deliveries
- Organize personal documents and keep copies secure and easy to find
Requirements
- Two or more years as a personal, executive, or virtual assistant
- High discretion with personal, financial, and family information
- Excellent phone and email etiquette with U.S. vendors
- Resourceful: finds an answer instead of returning with questions
- Good taste and judgment when comparing options
- Comfortable working the client's time zone
Tools
- Google Calendar
- 1Password or Bitwarden for shared access
- OpenTable and travel booking sites
- Amazon and online retailers
What success looks like after 90 days
- All recurring bills and renewals tracked in one place with reminders
- The owner no longer spends weeknights on bookings and returns
- A shared calendar the whole household trusts
Screening questions
Ask these before you book an interview.
- Have you supported someone's personal and family schedule before?
- How do you handle access to someone's accounts and passwords?
- Are you comfortable calling U.S. businesses on the client's behalf?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- A flight is canceled at 6 p.m. and the client is at the airport. What do you do in the next 30 minutes?
- How do you decide which of three contractors to recommend?
- Tell me about a time you kept something confidential under pressure.
- How would you organize a family's documents so nothing is lost?
- What would you want to know about me in week one?
Hiring tip
Use a password manager with shared vaults from day one so you can grant and revoke access per account. It keeps trust high and access clean.
Personal Assistant hiring FAQ
What does a Personal Assistant do?
A remote personal assistant handles the life admin that drains a busy owner's evenings: bookings, bills, appointments, and household logistics. They work alongside business tasks so the owner has one person who keeps everything moving. Day to day, the role covers work such as: book personal appointments, reservations, and family travel, track bills, subscriptions, and renewals and flag anything unusual, and research and compare options for purchases, services, and contractors.
How much does it cost to hire a full-time Personal Assistant from the Philippines?
We place a full-time Personal Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Personal Assistant have?
Look for: two or more years as a personal, executive, or virtual assistant, high discretion with personal, financial, and family information, excellent phone and email etiquette with U.S. vendors, and resourceful: finds an answer instead of returning with questions. Common tools include Google Calendar, 1Password or Bitwarden for shared access, OpenTable and travel booking sites, and Amazon and online retailers.
What should a Personal Assistant achieve in the first 90 days?
All recurring bills and renewals tracked in one place with reminders, the owner no longer spends weeknights on bookings and returns, and A shared calendar the whole household trusts.
Can I copy and edit this Personal Assistant job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Personal Assistant?
We place a full-time Personal Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.