Free tool
Virtual assistant job description generator
Pick the role, tick the tasks you want to hand over, and add a few details. You get a clear, complete job description to copy or download. It runs in your browser, so nothing you type is sent anywhere.
3. Your job description
Executive Assistant (Remote)
About the role
We are hiring a remote Executive Assistant to keep the founder's calendar, inbox, and follow-ups under control so they can spend their week on the work only they can do.
You will report to the founder.
What you will do
- Manage the inbox: triage, draft replies, and flag what needs a decision
- Own the calendar: schedule, reschedule, and protect focus time
- Prepare agendas and briefing notes before meetings, and send recaps after
- Track action items and chase follow-ups until they close
- Keep files, contacts, and the CRM up to date
What success looks like in the first 90 days
- Inbox reviewed daily, with nothing urgent older than one business day
- Every meeting has an agenda going in and a written recap coming out
- A running list of open follow-ups that is current at the end of each day
Tools you will use
- Google Workspace or Microsoft 365
- Slack
- Calendly
- Notion or Asana
What we are looking for
- Three or more years supporting a founder, executive, or senior leader
- Excellent written English and a professional phone manner
- Sound judgment about what to handle, what to escalate, and what to keep confidential
- Organized, proactive, and calm when priorities change
Schedule
Full-time, 40 hours a week, remote. Working hours overlap with U.S. Eastern Time business hours.
How to apply
Send your resume and a short note on the most relevant work you have done. Tell us which of the tasks above you have done before and the tools you used. Applications without a note will not be reviewed.
How to get good applicants from this job description
- Keep the task list short. Five to seven tasks you will actually hand over in the first month beat a list of everything.
- Say what success looks like. The 90-day outcomes tell strong candidates what they will be measured on.
- Name the time zone overlap. It is the first thing remote candidates check.
- Ask for a note, not just a resume. A short note on relevant work filters out mass applications.
- Write the SOPs before day one. Even a checklist or a screen recording shortens ramp-up.
Next steps: check the cost with the offshore salary calculator, take the should I hire offshore quiz, or browse roles. Prefer to send us the details instead? Use our job description request form.
Questions
What belongs in a virtual assistant job description?
The purpose of the role, the tasks you will hand over, what success looks like after 90 days, the tools they will use, the requirements, the schedule and time zone overlap, and how to apply. The generator on this page builds each of those sections.
Is this job description generator free?
Yes. It runs in your browser from fixed templates. Nothing you type is sent to us or to an AI service. Copy the text or download it as a file.
Can I edit the job description after I generate it?
Yes. Copy it into your document or job board and edit it there. Change the tasks and details on this page and the text updates as you go.
Can Rekruuto hire this person for me?
Yes. Send us the job description on a strategy call. Most full-time roles are $1,800 a month, software developers and AI Implementation Specialists are from $2,500 a month, hiring can start in 14 days, and the first week is a trial with a replacement or a refund.