How to delegate · Bookkeeping and finance
How to delegate payroll preparation
To delegate payroll preparation, keep your payroll provider and let your hire prepare each run. They collect hours, time off, new hires, and changes, enter them in the payroll system, check totals against the previous run, and send a summary for your approval before the cutoff. You or your accountant approve and submit.
How to delegate payroll preparation, step by step
1. The SOP outline
- Collect timesheets, time off, and changes before the cutoff.
- Enter hours, new hires, and changes in the payroll system.
- Compare totals with the previous run and explain differences.
- Send the preview and variance notes for approval.
- File payroll reports and update the payroll calendar.
2. Access and tools to set up
- Preparer access in your payroll system (Gusto, ADP, Rippling, or Paychex).
- Time-tracking reports.
- A payroll calendar with cutoff dates.
- A change-request form for managers.
3. What good looks like
- Payroll is ready for approval before every cutoff.
- Differences from the last run are explained.
- Employees are paid correctly and on time.
4. Weekly metrics to review
- Runs prepared before cutoff.
- Corrections after approval.
- Change requests processed.
Mini SOP checklist
- Collect timesheets and changes
- Enter hours and updates
- Compare with last run
- Explain variances
- Send preview for approval
- File reports
Who to hire for payroll preparation
Payroll Specialist. A full-time Payroll Specialist from the Philippines is $1,800 a month through Rekruuto. Every hire works your hours, starts within 14 days, and begins with a 1-week trial backed by a replacement or a refund.
Free tool for this handoff
Offshore salary calculator: Compare the fully loaded cost of a local hire for this work with a full-time hire in the Philippines.
Related tasks to delegate
- How to delegate bookkeeping
To delegate bookkeeping, give your bookkeeper accountant-level access to your accounting software, a chart of accounts, and rules for recurring transactions.
- How to delegate employee onboarding
To delegate employee onboarding, build a checklist that covers paperwork, accounts, equipment, training, and first-week meetings.
- How to delegate month-end close
To delegate the month-end close, write a close checklist with owners and due dates.
Questions about delegating payroll preparation
Can payroll be delegated to a remote hire?
Preparation can. Keep approval and submission with you or your accountant, and use your payroll provider for tax filings.
What is a payroll variance check?
Comparing this run with the last one and explaining every change, such as new hires, overtime, or raises. It catches most errors before money moves.
Who should I hire to handle payroll preparation?
A full-time Payroll Specialist. A full-time Payroll Specialist from the Philippines is $1,800 a month through Rekruuto. Every hire is a full-time professional based in the Philippines who works your hours, starts within 14 days, and begins with a 1-week trial backed by a replacement or a refund.
Hand payroll preparation to a full-time hire
Rekruuto places full-time professionals from the Philippines who work your hours. Most roles are $1,800 a month; software developers and AI Implementation Specialists start from $2,500 a month. Candidates pass top 2% vetting, every hire starts within 14 days, and the first week is a trial with a replacement or refund.