How to delegate · Operations, e-commerce, and hiring
How to delegate SOP writing
Delegate SOP writing by recording yourself doing the task once while you talk through it. Your hire turns the recording into a written SOP with steps, screenshots, decision rules, and a checklist, tests it by following it, and stores it in your knowledge base. You review once; they keep it updated.
How to delegate SOP writing, step by step
1. The SOP outline
- Watch the recording and list every step and decision.
- Write the SOP from the template: purpose, tools, steps, rules, and checklist.
- Add screenshots or short clips for tricky steps.
- Test the SOP by doing the task, then fix gaps.
- Publish to the knowledge base and set a review date.
2. Access and tools to set up
- A screen recorder (Loom or similar) for walkthroughs.
- Editor access to your knowledge base (Notion, Google Docs, Trainual, or Scribe).
- An SOP template.
- Access to the tools the SOP covers, for testing.
3. What good looks like
- A new person can do the task from the SOP alone.
- SOPs live in one searchable place.
- Each SOP has an owner and a review date.
4. Weekly metrics to review
- SOPs written or updated.
- SOPs tested by someone new.
- SOPs past their review date.
Mini SOP checklist
- Record the task once
- List every step and decision
- Write from the template
- Add screenshots
- Test by doing the task
- Publish with a review date
Who to hire for SOP writing
Operations Assistant. A full-time Operations Assistant from the Philippines is $1,800 a month through Rekruuto. Every hire works your hours, starts within 14 days, and begins with a 1-week trial backed by a replacement or a refund.
Free tool for this handoff
VA onboarding checklist builder: Build a day-by-day plan for the first 30 days, including the access and SOPs this task needs.
Related tasks to delegate
- How to delegate project management
To delegate project management, give your coordinator ownership of the project board and a weekly rhythm.
- How to delegate employee onboarding
To delegate employee onboarding, build a checklist that covers paperwork, accounts, equipment, training, and first-week meetings.
- How to delegate help center articles
Delegate your help center by having your support hire turn repeat tickets into articles.
Questions about delegating SOP writing
Do I need SOPs before hiring?
Not complete ones. Recording yourself doing each task is enough to start, and your hire can turn the recordings into written SOPs in their first weeks.
How detailed should an SOP be?
Detailed enough that someone new can follow it without asking. Use screenshots for clicks and short rules for decisions.
Who should I hire to handle SOP writing?
A full-time Operations Assistant. A full-time Operations Assistant from the Philippines is $1,800 a month through Rekruuto. Every hire is a full-time professional based in the Philippines who works your hours, starts within 14 days, and begins with a 1-week trial backed by a replacement or a refund.
Hand SOP writing to a full-time hire
Rekruuto places full-time professionals from the Philippines who work your hours. Most roles are $1,800 a month; software developers and AI Implementation Specialists start from $2,500 a month. Candidates pass top 2% vetting, every hire starts within 14 days, and the first week is a trial with a replacement or refund.