Job description · Admin and executive support · Full-time
Operations Assistant job description
An operations assistant keeps the daily machinery of a business running: orders, schedules, vendor follow-ups, and the trackers that hold it all together. They are the person who notices when something is stuck and unsticks it.
Responsibilities
- Run daily and weekly operations checklists and report exceptions
- Update trackers for orders, projects, and deliverables
- Coordinate with vendors, freelancers, and suppliers on timing and quality
- Prepare purchase requests, quotes, and simple invoices
- Keep SOPs current as processes change
- Pull weekly numbers into a simple operations dashboard
- Handle overflow admin for the operations lead
Requirements
- Two or more years in operations or administrative support
- Comfort with spreadsheets and project trackers
- Clear, concise written updates
- Follow-through: closes loops without being reminded
- Problem-solver who brings options, not just problems
- Steady under deadline pressure
Tools
- Google Sheets
- Asana, ClickUp, or Monday
- Slack
- Zapier
- QuickBooks (view access)
What success looks like after 90 days
- Daily checklist completed and exceptions reported before noon
- Vendor follow-ups no longer depend on the owner
- A weekly operations snapshot the team reviews
Screening questions
Ask these before you book an interview.
- Which operations tasks did you own in your last role?
- Which project or task tools have you used daily?
- Have you worked with vendors or suppliers directly?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- A supplier is late and a customer deadline is in two days. What do you do?
- Tell me about a tracker you built or improved.
- How do you write a status update your manager can read in 30 seconds?
- Describe a process you made faster.
- What would you want to own fully after three months?
Hiring tip
Hand over one complete process end to end in week one rather than ten fragments. Ownership builds speed and makes gaps obvious.
Operations Assistant hiring FAQ
What does a Operations Assistant do?
An operations assistant keeps the daily machinery of a business running: orders, schedules, vendor follow-ups, and the trackers that hold it all together. They are the person who notices when something is stuck and unsticks it. Day to day, the role covers work such as: run daily and weekly operations checklists and report exceptions, update trackers for orders, projects, and deliverables, and coordinate with vendors, freelancers, and suppliers on timing and quality.
How much does it cost to hire a full-time Operations Assistant from the Philippines?
We place a full-time Operations Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Operations Assistant have?
Look for: two or more years in operations or administrative support, comfort with spreadsheets and project trackers, clear, concise written updates, and follow-through: closes loops without being reminded. Common tools include Google Sheets, Asana, ClickUp, or Monday, Slack, Zapier, and QuickBooks (view access).
What should a Operations Assistant achieve in the first 90 days?
Daily checklist completed and exceptions reported before noon, vendor follow-ups no longer depend on the owner, and A weekly operations snapshot the team reviews.
Can I copy and edit this Operations Assistant job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Operations Assistant?
We place a full-time Operations Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.