Job description · HR and recruiting · Full-time
HR Assistant job description
An HR assistant keeps people operations organized: onboarding, records, benefits admin, and employee questions. They make sure paperwork is complete and every employee knows where to go for help.
Responsibilities
- Run onboarding and offboarding checklists
- Maintain employee records in the HR system
- Answer routine questions on policies, leave, and benefits
- Track certifications, reviews, and probation dates
- Prepare HR letters and documents from templates
- Support compliance filings and audits
Requirements
- Two or more years in HR administration
- Familiar with U.S. HR basics such as I-9s and benefits enrollment
- Strict confidentiality
- Organized record keeping
- Approachable communication
Tools
- Gusto, BambooHR, or Rippling
- Google Workspace
- DocuSign
- Notion for the handbook
What success looks like after 90 days
- Complete records for every employee
- Onboarding checklist finished before day one
- Key HR dates tracked with reminders
Screening questions
Ask these before you book an interview.
- Which HR systems have you used?
- Have you handled onboarding paperwork for U.S. employees?
- How do you protect confidential records?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- An employee asks a policy question you are unsure about. What do you do?
- Walk me through an onboarding checklist.
- How do you track probation and review dates?
- How do you handle a sensitive complaint?
Hiring tip
Write down which questions the HR assistant can answer and which go to a manager. Clear boundaries protect employees and the business.
HR Assistant hiring FAQ
What does a HR Assistant do?
An HR assistant keeps people operations organized: onboarding, records, benefits admin, and employee questions. They make sure paperwork is complete and every employee knows where to go for help. Day to day, the role covers work such as: run onboarding and offboarding checklists, maintain employee records in the HR system, and answer routine questions on policies, leave, and benefits.
How much does it cost to hire a full-time HR Assistant from the Philippines?
We place a full-time HR Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a HR Assistant have?
Look for: two or more years in HR administration, familiar with U.S. HR basics such as I-9s and benefits enrollment, strict confidentiality, and organized record keeping. Common tools include Gusto, BambooHR, or Rippling, Google Workspace, DocuSign, and Notion for the handbook.
What should a HR Assistant achieve in the first 90 days?
Complete records for every employee, onboarding checklist finished before day one, and key HR dates tracked with reminders.
Can I copy and edit this HR Assistant job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your HR Assistant?
We place a full-time HR Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.