Job description · HR and recruiting · Full-time
Recruiting Coordinator job description
A recruiting coordinator runs the logistics of hiring so recruiters and managers can focus on candidates. They schedule interviews, manage the applicant tracking system, and keep every candidate informed.
Responsibilities
- Schedule interviews across interviewers and time zones
- Send confirmations, prep materials, and reminders
- Keep candidate stages current in the applicant tracking system
- Collect interview feedback and chase missing scorecards
- Prepare offer letters from templates
- Report weekly on pipeline status
Requirements
- One to three years in recruiting coordination or admin
- Excellent calendar skills
- Warm, professional candidate communication
- Organized and detail-oriented
- Comfortable with an applicant tracking system
Tools
- Greenhouse, Lever, or Workable
- Google Calendar
- Calendly or GoodTime
- DocuSign
What success looks like after 90 days
- Interviews scheduled within one business day of request
- Feedback collected for every interview
- Weekly pipeline report
Screening questions
Ask these before you book an interview.
- Have you scheduled interviews at volume?
- Which applicant tracking systems do you know?
- Write a confirmation email to a candidate.
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- Five interviewers, one candidate, three time zones. How do you schedule it?
- An interviewer cancels an hour before. What do you do?
- How do you get interviewers to submit feedback?
- How do you make candidates feel well cared for?
Hiring tip
Let the coordinator own the candidate experience end to end. Small touches, such as clear prep emails, improve offer acceptance.
Recruiting Coordinator hiring FAQ
What does a Recruiting Coordinator do?
A recruiting coordinator runs the logistics of hiring so recruiters and managers can focus on candidates. They schedule interviews, manage the applicant tracking system, and keep every candidate informed. Day to day, the role covers work such as: schedule interviews across interviewers and time zones, send confirmations, prep materials, and reminders, and keep candidate stages current in the applicant tracking system.
How much does it cost to hire a full-time Recruiting Coordinator from the Philippines?
We place a full-time Recruiting Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Recruiting Coordinator have?
Look for: one to three years in recruiting coordination or admin, excellent calendar skills, warm, professional candidate communication, and organized and detail-oriented. Common tools include Greenhouse, Lever, or Workable, Google Calendar, Calendly or GoodTime, and DocuSign.
What should a Recruiting Coordinator achieve in the first 90 days?
Interviews scheduled within one business day of request, feedback collected for every interview, and weekly pipeline report.
Can I copy and edit this Recruiting Coordinator job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Recruiting Coordinator?
We place a full-time Recruiting Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.