Job description · Admin and executive support · Full-time
Travel Coordinator job description
A travel coordinator plans business trips that run on time and on budget: flights, hotels, ground transport, visas, and event logistics. When plans break, they rebook fast so the traveler barely notices.
Responsibilities
- Book flights, hotels, and ground transport within policy and budget
- Build clear itineraries with confirmations, addresses, and contacts
- Monitor trips in progress and rebook around delays and cancellations
- Manage loyalty programs, traveler profiles, and preferences
- Coordinate group travel for offsites, conferences, and events
- Track travel spend and reconcile receipts
- Research visa, entry, and documentation requirements ahead of trips
Requirements
- Two or more years booking business travel
- Fast decision-making under time pressure
- Strong knowledge of airline and hotel booking platforms
- Detail-oriented with names, dates, and time zones
- Polite persistence with airlines and hotels
- Budget awareness
Tools
- Google Flights and airline sites
- Navan or Expensify
- TripIt
- Google Workspace
What success looks like after 90 days
- Every trip has a single itinerary document shared before departure
- Disruptions are rebooked before the traveler has to ask
- Travel spend tracked monthly against budget
Screening questions
Ask these before you book an interview.
- How many trips a month have you booked in past roles?
- Which booking tools do you know well?
- Have you coordinated group or event travel?
- Can you work our business hours full time and cover trip emergencies?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- A connecting flight is canceled overnight. Walk me through your next hour.
- How do you balance price, schedule, and traveler comfort?
- What goes into a perfect itinerary?
- Tell me about a complex trip you planned.
- How would you track and report travel spend?
Hiring tip
Ask candidates to build a sample itinerary for a real two-city trip. The document they produce shows you exactly what your travelers will receive.
Travel Coordinator hiring FAQ
What does a Travel Coordinator do?
A travel coordinator plans business trips that run on time and on budget: flights, hotels, ground transport, visas, and event logistics. When plans break, they rebook fast so the traveler barely notices. Day to day, the role covers work such as: book flights, hotels, and ground transport within policy and budget, build clear itineraries with confirmations, addresses, and contacts, and monitor trips in progress and rebook around delays and cancellations.
How much does it cost to hire a full-time Travel Coordinator from the Philippines?
We place a full-time Travel Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Travel Coordinator have?
Look for: two or more years booking business travel, fast decision-making under time pressure, strong knowledge of airline and hotel booking platforms, and detail-oriented with names, dates, and time zones. Common tools include Google Flights and airline sites, Navan or Expensify, TripIt, and Google Workspace.
What should a Travel Coordinator achieve in the first 90 days?
Every trip has a single itinerary document shared before departure, disruptions are rebooked before the traveler has to ask, and travel spend tracked monthly against budget.
Can I copy and edit this Travel Coordinator job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Travel Coordinator?
We place a full-time Travel Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.