Job description · Operations and projects · Full-time
Project Coordinator job description
A project coordinator keeps projects on schedule. They build timelines, track tasks, run status meetings, and chase blockers so clients get what they were promised on the date they were promised.
Responsibilities
- Set up projects, timelines, and task lists in the project tool
- Run weekly status meetings and send written updates
- Track deadlines and chase owners on overdue tasks
- Keep client communication organized and documented
- Manage change requests and update plans
- Close projects with a short retrospective
Requirements
- Two or more years coordinating client or internal projects
- Expert with Asana, ClickUp, Monday, or Jira
- Clear written status updates
- Polite persistence
- Calm when plans change
Tools
- Asana, ClickUp, or Monday
- Google Workspace
- Slack
- Zoom
- Loom
What success looks like after 90 days
- Every active project has a current timeline and owner list
- Weekly status updates sent without reminders
- Overdue tasks visible and shrinking
Screening questions
Ask these before you book an interview.
- What kinds of projects have you coordinated?
- Which project tools have you used?
- How many projects did you manage at once?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- A task owner has missed two deadlines. What do you do?
- Write a three-line status update for a delayed project.
- How do you handle a client asking for extra work?
- Tell me about a project you rescued.
Hiring tip
Ask for a real status update the candidate wrote. Clear updates are the core product of this role.
Project Coordinator hiring FAQ
What does a Project Coordinator do?
A project coordinator keeps projects on schedule. They build timelines, track tasks, run status meetings, and chase blockers so clients get what they were promised on the date they were promised. Day to day, the role covers work such as: set up projects, timelines, and task lists in the project tool, run weekly status meetings and send written updates, and track deadlines and chase owners on overdue tasks.
How much does it cost to hire a full-time Project Coordinator from the Philippines?
We place a full-time Project Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Project Coordinator have?
Look for: two or more years coordinating client or internal projects, expert with Asana, ClickUp, Monday, or Jira, clear written status updates, and polite persistence. Common tools include Asana, ClickUp, or Monday, Google Workspace, Slack, Zoom, and Loom.
What should a Project Coordinator achieve in the first 90 days?
Every active project has a current timeline and owner list, weekly status updates sent without reminders, and overdue tasks visible and shrinking.
Can I copy and edit this Project Coordinator job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Project Coordinator?
We place a full-time Project Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.