Job description · Real estate · Full-time
Real Estate Transaction Coordinator job description
A transaction coordinator manages a real estate deal from contract to closing. They track every deadline, collect documents and signatures, and keep buyers, sellers, lenders, and title on the same page.
Responsibilities
- Open files and build timelines from executed contracts
- Track contingency, inspection, appraisal, and closing deadlines
- Collect disclosures, addenda, and signatures
- Coordinate with lenders, title, escrow, and other agents
- Send regular status updates to agents and clients
- Audit files for compliance before closing
Requirements
- Two or more years coordinating U.S. real estate transactions
- Deadline discipline
- Clear, professional communication
- Comfort with transaction management software
- Detail-oriented compliance review
Tools
- Dotloop, SkySlope, or Brokermint
- DocuSign
- Google Calendar
- Follow Up Boss
What success looks like after 90 days
- Every file has a deadline calendar on day one
- No missed contract deadlines
- Compliance-complete files at closing
Screening questions
Ask these before you book an interview.
- How many transactions have you coordinated?
- Which states have you worked in?
- Which transaction tools do you know?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- The appraisal came in low two days before the deadline. What do you do?
- How do you track ten active files at once?
- What does your status update to a client look like?
- How do you audit a file before closing?
Hiring tip
Share your state's contract timeline checklist before the trial. Coordinators who adapt fast to local rules are the ones to keep.
Real Estate Transaction Coordinator hiring FAQ
What does a Real Estate Transaction Coordinator do?
A transaction coordinator manages a real estate deal from contract to closing. They track every deadline, collect documents and signatures, and keep buyers, sellers, lenders, and title on the same page. Day to day, the role covers work such as: open files and build timelines from executed contracts, track contingency, inspection, appraisal, and closing deadlines, and collect disclosures, addenda, and signatures.
How much does it cost to hire a full-time Real Estate Transaction Coordinator from the Philippines?
We place a full-time Real Estate Transaction Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Real Estate Transaction Coordinator have?
Look for: two or more years coordinating U.S. real estate transactions, deadline discipline, clear, professional communication, and comfort with transaction management software. Common tools include Dotloop, SkySlope, or Brokermint, DocuSign, Google Calendar, and Follow Up Boss.
What should a Real Estate Transaction Coordinator achieve in the first 90 days?
Every file has a deadline calendar on day one, no missed contract deadlines, and compliance-complete files at closing.
Can I copy and edit this Real Estate Transaction Coordinator job description?
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Want us to find your Real Estate Transaction Coordinator?
We place a full-time Real Estate Transaction Coordinator from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.