Job description · Finance and accounting · Full-time
Accounting Assistant job description
An accounting assistant supports the finance team with data entry, document collection, reconciliations, and reporting. They keep the details right so accountants can focus on analysis and advice.
Responsibilities
- Collect and file receipts, invoices, and statements
- Enter transactions and journal entries from support
- Prepare bank and balance sheet reconciliations for review
- Update fixed asset and prepaid schedules
- Gather documents for audits and tax preparation
- Help with month-end checklists
Requirements
- One to three years in accounting support
- Accounting degree or coursework
- Comfortable in QuickBooks, Xero, or NetSuite
- Excellent Excel skills
- Organized and accurate
Tools
- QuickBooks, Xero, or NetSuite
- Excel or Google Sheets
- Dext
- Google Drive
What success looks like after 90 days
- Supporting documents attached to every transaction
- Reconciliations prepared on time for review
- Audit and tax request lists answered quickly
Screening questions
Ask these before you book an interview.
- What accounting tasks have you done weekly?
- Which accounting software do you know?
- Describe your Excel skills with an example.
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- How do you prepare a reconciliation for review?
- A receipt is missing for a large expense. What do you do?
- Explain debits and credits for a prepaid expense.
- How do you keep documents organized for audit?
Hiring tip
Give a ten-minute Excel test with real-looking data. Spreadsheet fluency shows up in every task this role touches.
Accounting Assistant hiring FAQ
What does a Accounting Assistant do?
An accounting assistant supports the finance team with data entry, document collection, reconciliations, and reporting. They keep the details right so accountants can focus on analysis and advice. Day to day, the role covers work such as: collect and file receipts, invoices, and statements, enter transactions and journal entries from support, and prepare bank and balance sheet reconciliations for review.
How much does it cost to hire a full-time Accounting Assistant from the Philippines?
We place a full-time Accounting Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Accounting Assistant have?
Look for: one to three years in accounting support, accounting degree or coursework, comfortable in QuickBooks, Xero, or NetSuite, and excellent Excel skills. Common tools include QuickBooks, Xero, or NetSuite, Excel or Google Sheets, Dext, and Google Drive.
What should a Accounting Assistant achieve in the first 90 days?
Supporting documents attached to every transaction, reconciliations prepared on time for review, and audit and tax request lists answered quickly.
Can I copy and edit this Accounting Assistant job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Accounting Assistant?
We place a full-time Accounting Assistant from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.