Job description · Finance and accounting · Full-time
Billing Specialist job description
A billing specialist makes sure every client is invoiced correctly and on time. They prepare invoices from contracts, time, or usage, fix billing errors, and keep billing records clean.
Responsibilities
- Prepare invoices from contracts, timesheets, or usage data
- Review invoices for accuracy before sending
- Manage recurring billing and subscription changes
- Resolve billing questions and issue credits within policy
- Maintain client billing records and terms
- Report on billed revenue and unbilled work monthly
Requirements
- Two or more years in billing or invoicing
- Detail-oriented with contracts and rates
- Comfortable with billing systems and spreadsheets
- Clear communication with clients
- Understands revenue basics
Tools
- QuickBooks or Xero
- Stripe or Chargebee
- Harvest or Clockify
- Google Sheets
What success looks like after 90 days
- Invoices sent on the scheduled day every cycle
- Billing errors tracked and trending to zero
- A monthly unbilled work report
Screening questions
Ask these before you book an interview.
- Which billing systems have you used?
- Have you billed from timesheets or usage?
- How many invoices per month did you prepare?
- This is a full-time role working set hours each business day. Can you commit to that schedule?
Interview questions
- A client says they were overcharged. What do you do?
- How do you check a large invoice before sending?
- How do you handle a mid-cycle plan change?
- What does unbilled work tell you?
Hiring tip
Document billing rules per client in one sheet before handoff. Most billing errors come from terms that only lived in someone's head.
Billing Specialist hiring FAQ
What does a Billing Specialist do?
A billing specialist makes sure every client is invoiced correctly and on time. They prepare invoices from contracts, time, or usage, fix billing errors, and keep billing records clean. Day to day, the role covers work such as: prepare invoices from contracts, timesheets, or usage data, review invoices for accuracy before sending, and manage recurring billing and subscription changes.
How much does it cost to hire a full-time Billing Specialist from the Philippines?
We place a full-time Billing Specialist from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund. The price is a flat monthly rate for a dedicated full-time hire.
What skills should a Billing Specialist have?
Look for: two or more years in billing or invoicing, detail-oriented with contracts and rates, comfortable with billing systems and spreadsheets, and clear communication with clients. Common tools include QuickBooks or Xero, Stripe or Chargebee, Harvest or Clockify, and Google Sheets.
What should a Billing Specialist achieve in the first 90 days?
Invoices sent on the scheduled day every cycle, billing errors tracked and trending to zero, and A monthly unbilled work report.
Can I copy and edit this Billing Specialist job description?
Yes. Copy it with one click, edit it for your business, and post it anywhere. For a version built from your own task list, open it in our free job description generator, or book a strategy call and we will find the hire for you.
Want us to find your Billing Specialist?
We place a full-time Billing Specialist from the Philippines for $1,800 a month. Every candidate passes our top 2% vetting, starts within 14 days, and comes with a 1-week trial backed by a replacement or refund.